Report to School

How does it work?

To report an incident of sexual assault or unwanted sexual contact, you can connect with Coe College Sexual Misconduct Coordinator by phone, email, or in-person.

Tom Hicks
[email protected]
319-399-8741
Student Development Suite in Upper Gage
8am - 4:30pm, Monday - Friday

You can first save info about what happened in Callisto and bring the downloaded PDF with you to help you make a report in-person. Learn more about Using Callisto.

If you prefer, you can report to any of the Deputy Title IX Coordinators available on campus. The Deputy Coordinators are:

You can also file an initial report 24/7 by calling Safety and Security at 319-399-8888. There is a professional staff member on call at all times.

Speaking with Someone Confidentially
There are five staff members at Coe College who are not mandatory reporters. While mandatory reporters are required to report any incident of sexual misconduct they become aware of, these five staff members are completely confidential resources.

Please note that student RAs are mandatory reporters. If you disclose sexual assault to your RA, they are required to inform their supervisor, who will then inform the Sexual Misconduct Coordinator.

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What happens after I report?

You will be contacted by the Coe College Sexual Misconduct Coordinator, within two business days of your report.

You will be invited to meet with the Sexual Misconduct Coordinator in their office or another space that you choose. They are the only person involved unless you choose to have someone else involved. You can bring anyone you wish to your meeting for support. If you want support but do not have a specific person in mind, the Sexual Misconduct Coordinator can connect you with an advocate who can accompany you to all meetings. The purpose of this initial meeting is to discuss:

  • Support services and resources
  • Clery reporting and Campus Security Bulletins
  • Accommodations, such as no-contact order or academic/housing arrangements
  • Details of the incident
  • The Sexual Misconduct Policy and your options
    • Do nothing, or
    • Pursue informal resolution, such as mediation, or
    • File an official report, and/or
    • Pursue an investigation of the incident, and/or
    • Pursue a student conduct case, and/or
    • Report to the Cedar Rapids Police Department

You have the authority to choose whether or not you’d like the school to investigate the incident. If the perpetrator is deemed to be a threat to the campus community, Coe College may pursue an investigation without your consent. However, you get to choose at what level you’d like to be involved in the investigation, including not at all.

If you identify the perpetrator, you also have the authority to choose if you’d like Coe College to process the incident through the Student Conduct process. An investigation will not trigger any sanctions, such as suspension, expulsion, or mandated counseling. The Student Conduct process is the only way sanctions will be assigned to the perpetrator. The only time the Student Conduct process will be pursued without your consent is if the perpetrator is involved in multiple investigations.

You may request interim measures at any point during the process. Coe College may also impose interim measures on its own volition. Some examples of interim measures include;

  • Access to medical or counseling services on and off campus
  • College No-Contact Order
  • Assistance in obtaining a Civil Protection Order
  • Facilitating a meeting with law enforcement
  • Rescheduling exams or assignments
  • Providing alternate course completion options
  • Changing class schedules or transfering sections
  • Dropping a course without penalty
  • Removing the perpetrator from a College-owned residence
  • Limiting the perpetrator's access to College resources and activities
  • Providing an escort to and from classes, work, activities, etc.
  • Academic support services
  • Temporary suspension for the perpetrator

Note: If the incident you are reporting happened before you were a Coe College student, the process may be different. If the perpetrator is another Coe College student, the Student Sexual Harassment and Misconduct policy may still apply. If the perpetrator is not affiliated with Coe College, you will be offered resources on- and off-campus, but the incident will not fall under the Coe College policy. 

If the identified perpetrator is not affiliated with the school, Coe College will still attempt to investigate if you choose to pursue an investigation. The school may be able to help you request additional intermediate actions such as a no trespassing order.

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Who is Involved?

At Coe College, all staff are Mandatory Reporters, except for the five staff members listed in Using Callisto. Reports of sexual assault or unwanted sexual contact are directed to the Sexual Misconduct Coordinator, Tom Hicks.

Tom Hicks
[email protected]
319-399-8741
Student Development Suite in Upper Gage
8am - 4:30pm, Monday - Friday

The Sexual Misconduct Coordinator will contact you to offer intake options. You can choose to have your initial meeting with either Tom Hicks or Tess Werner, Human Resources & Payroll Coordinator.

If you report the name of the perpetrator, Coe College will contact them to inform them of the allegation. 

If you choose to take part in an investigation, two Coe College staff members who have been specifically trained to work with sexual misconduct cases will act as investigators. The Dean of Students will also have a role in determining the outcomes of the investigation.

You will not have to interact with the perpetrator. You will be interviewed separately as part of the investigation. However, if you choose to pursue a student conduct case, you may have to interact with the perpetrator in a hearing.

Your parents will not be informed unless you tell them or request Coe College tell them.

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What is an investigation?

The Sexual Misconduct Coordinator and Dean of Students will determine if an investigation should be pursued, and in most cases, will respect your wishes to have or not have an investigation. However, if the perpetrator is deemed to be an immediate or clear and continuing threat to members of the community, Coe College is legally required to pursue an investigation regardless.

Title IX expects that your school investigate all incidents of sexual misconduct that they are made aware of. However, Coe College will only collect the information that you are willing to provide. You can choose how much you wish to be involved in the investigation, including not at all.

You can expect to hear from the assigned investigator within three weeks of the initial meeting. The purpose of the investigation is to gather evidence to determine whether a violation of the Coe’s Sexual Misconduct and Harassment Policy occurred.

You will not have to interact with the perpetrator. You will be interviewed separately as part of the investigation.

If you choose to take part in an investigation, you can expect the following:

  • A pair of investigators is assigned to take the complaint and speak with all parties, including any witnesses named by either you or the perpetrator.
  • The investigation is done through interviews with all parties by trained investigators who are also Coe employees
  • The investigation will typically take 30 days, but no more than 60 days from the time the case is assigned barring circumstances not under the institution’s control (break in classes, difficulty obtaining evidence from outside parties, etc.)
  • Both you and the perpetrator are allowed to have an advisor or support person of choice move through the process with them.
  • Upon conclusion of the investigation, the investigators will submit all evidence and a summary to the Dean of Students who will make an administrative determination as to whether the College’s policy has been violated and what the sanction will be for any such violation.
  • The Dean of Students will notify both parties as to the outcome of the investigation. At that point, both you and perpetrator may choose to appeal and have 7 days to provide the Vice President of Student Development with notice of an appeal.

If Coe College does not determine that a policy violation occurred, that does not mean that a sexual assault did not happen. It means that the investigation did not find a “preponderance of evidence.” This standard of evidence means that a hearing must determine whether a policy violation is “more likely than not” to have occurred or 51% likely to have occurred.

An investigation is independent from a student conduct case. The outcome of an investigation is simply a decision on whether or not there is a preponderance of evidence showing that a sexual assault occurred. If you’d like the perpetrator to be held responsible for their actions through Coe College sanctions, you will need to pursue the student conduct process.

If a policy violation is found as a part of the student conduct process, the sanctions will be based on the nature of the incident, any prior conduct violations, sanctions resulting from prior, similar cases, and any other relevant facts. Possible sanctions include:

  • disciplinary probation
  • suspension (removal from Coe College for a minimum, designated length of time)
  • dismissal (permanent removal from Coe College)
  • educational activity and reflection
  • mandated counseling

The outcome of an investigation or of a student conduct case will not always be representative of what actually happened, and a finding of no violation does not change what happened to you.

Both you and the perpetrator have the right to appeal the outcome. Appeals will only be considered if made on one or more of the following grounds;

  • Newly discovered evidence, not previously available, would result in a different outcome
  • Procedural errors that had an impact on the outcome
  • Fairness of sanctions

You can submit a paper or electronic appeal letter within 7 days of receiving the determination letter. For more information, view the Sexual Misconduct Policy on page 65 of the Coe College Student Reference Book.

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